TERMS AND CONDITIONS
Provider agrees to have the 360 Booth operational for a minimum of 80% during this period; occasionally, operations may need to be interrupted for maintenance of the 360 Booth (adjusting camera, adjusting lighting, adjusting the 360 Booth, and etc.).
PAYMENT
A non-refundable deposit in the amount of $100.00 AUD is due upon signing of this contract. The event is only reserved after receipt of this deposit. The remaining amount is due 7 days prior to the Client’s event. If the balance has not been submitted by this date, the Client may be subject to a 10% late penalty fee or the Provider reserves the right to cancel the event with no refunds of deposit. Client will pay a $35.00 fee for any and all returned checks.
ACCESS, SPACE & POWER FOR PHOTO BOOTH
Client will arrange for an appropriate space for the photo booth at the event’s venue. The 360 Photo Booth requires a floor space of at least 3m x 3m minimum. Client is responsible for ensuring power is available for the 360 Photo booth. The 360 Photo booth requires a 110V, 10 amps, 3 prong outlet from a reliable power source within 50 feet (along a wall or safe path) of the setup area. The circuit must be free of all other connected loads. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the Client. Client shall provide Melbourne 360 Booths with safe and appropriate working conditions.
DATE CHANGES & CANCELLATIONS
There is a 7 day cancellation grace period for the non-refundable deposit. After the grace period any request for a date change must be made in writing at least twenty days in advance of the original event date. Change is subject to 360 Photo Booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the deposit shall be forfeited. Any cancellation occurring less than twenty days prior to the event date shall forfeit all payments received.
FUEL SURCHARGE / PARKING
Travel costs are covered in any package. Parking costs are covered in any package.
INSURANCE
Provider will carry no less than $20,000,000 million in liability insurance and make a certificate of insurance available upon request. Seven business days’ notice is required for Venue Certificate of Insurance forms.
LIABILITY OF DAMAGE
While Melbourne 360 Booths takes every precaution to avoid damage, the client acknowledges that some surfaces may be sensitive to wear or movement caused by the red carpet, tape, props or equipment.
Red Carpet Clause
By agreeing to book with us, the client accepts responsibility for any marks, scuffs, or other damage to flooring caused by the placement of our red carpet strip.
Surface Suitability
The client is encouraged to assess the surface beforehand. We cannot be held responsible for pre-existing damage or surface weaknesses that may be affected by the photo booth setup.
OUTDOOR 360 PHOTO BOOTHS
We hope that the heavens will grant you a perfect day for your outdoor event, however a Plan B needs to be in place in the event of less than favorable weather. If you choose to place the photo booth outdoors we must be in a spot that is:
● Totally dry; due to electrical equipment
● Must be on paved or grassy surface (no dirt)
● Protected from extremes of wind
Even though Melbourne 360 Booths have lights, your guests have to be able to see us. So don’t put us in a dark corner or out in the field. If you can’t put us someplace that fits these specifications, we may not be able to operate. If conditions change and become unsafe for an attendant or equipment during an event and a different location at the venue cannot be secured, Provider reserves the right to cancel remaining service time. No refunds will be given in such a case.
DAMAGE TO PROVIDER’S EQUIPMENT
Client acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by any misuse or theft of the Provider’s Equipment by Client or its guests (invited or uninvited). Client acknowledges Provider shall have the right to decline service to a client’s guests for any misuse, inappropriate videos or unruly behavior. Provider reserves the right to immediately disrupt service without a refund if the attendant(s) are harassed, threatened, or abused by guest or equipment is damaged by a guest and not repairable on site. We are not the ‘fun police’ and would rather communicate with Client before any other measures are taken so we can keep the party going!
CHILDREN UNDER 12
Children love our photo booths and we love making everyone happy. In some cases, however, we may decide to enforce our “children under 12” policy in an effort to maintain order in and around the 360 Booth. The “children under 12” policy states that Children under the age of 12 will not be permitted in the 360 Booth without an adult present. The adult does not need to be in the photo with the child/children, but they must be supervising. We very rarely have to enforce this policy.
INDEMNIFICATION
Client agrees to, and understands the following:
a) Client will indemnify the Provider against any and all liability related to Client’s event during or after Client’s event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client.
b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the 360 Booth, its representatives, employees or affiliates at Client’s event.
IDLE HOURS AND ADDITIONAL HOURS
Idle hours can be arranged with the client at an additional cost. An example of Idle Hours is when the 360 Booth is booked for 4 hours, where the 360 Booth is operational from 5pm-6pm and 7pm-10pm. The 360 Booth will be Idle/Closed (at the client’s request) from 6pm-7pm. This is usually for meals or speeches. Provider will arrive 40-60 minutes prior to the service start time. If Provider will be required to arrive or depart outside of these windows, then idle hours will be charged at the rate of agreed upon by the Provider.
Example: Client is having a wedding ceremony in the same location as reception and Client wants booth setup prior to ceremony.
If the Client requests additional rental time that exceeds the service period agreed to in the invoice below, the overage in rental time will be billed at the hourly rate that has been agreed upon by the Provider. Provider will attempt to accommodate Client requests for additional hours. If accommodations can be made to extend the rental service time, payment for extra rental time must be paid before additional hours are provided.
DRESS
We want to dress appropriately for your event. If you have any requests, please indicate below. Not all requests are practical (example: Ugly Sweater Party outdoors in August) and some request might incur additional costs (formal tuxedos, specialty costumes). Typical attire includes dark or light pants/bottoms and shirt/blouse.
RELEASE
The Client gives the Provider the right to use the photographs and videos from the Client’s event in all forms in all manners, including but not limited to the Provider’s portfolio page.
Client agrees to, and understands the following:
a) Client will indemnify provider against any and all liability related to Client’s Event during or after Client’s event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client.
b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the Photo Booth its representatives, employees or affiliates at Client’s event.
If the Client does not approve the Providers use of photographs and videos for the Client’s event, the Client must notify the Provider prior to the commencement of the event.
PHOTO DESIGN
We will customize your overlay layout to match the theme of your event. We allow for up to 3 revisions of your layout. After the 3rd revision, a fee of $15/revision can be billed. We can modify the layout if you wish to include, logos, more text, etc. If you have any other input on your layout, please tell us what you would like.
MEALS
For most events, we plan to have 1-2 attendants operating the 360 Photo Booth for the duration of the event.. An event that provides finger food, the attendant is expected to be catered for. Of an event that provides a sit down meal, and the duration is over 3 hours, the attendant must be catered for a meal.
